Legal Administrative Assistant

The role

Provide administrative and litigation support to a team of attorneys at a law firm. Manage case matters, court filings, calendars and client files.

What you will do

• Provide support and administrative assistance to attorneys and colleagues
• Coordinate new matter openings and closings, including conflict checks, engagement letters and file management
• Prepare, format, proofread and edit legal documents and court filings
• File documents in state, federal and appellate courts using electronic filing applications
• Communicate with court personnel regarding procedures, rules and deadlines
• Manage incoming mail, notices and document distribution
• Maintain electronic and client files in the document management system
• Maintain case calendars and distribute appearance reports
• Enter attorney time and assist with billing support, budgets and billing inquiries
• Manage vendor invoices, reimbursements and check requests

Required qualifications

• High school diploma or equivalent
• 3+ years of civil litigation experience
• Familiarity with legal terminology, document formatting and court procedures
• Professional communication skills with attorneys, colleagues, clients, courts and vendors
• Strong organizational skills with the ability to manage multiple deadlines
• Ability to maintain strict confidentiality
• Comfortable working in an in-office/hybrid environment

Nice to have

• 3+ years of civil litigation experience preferably within a law firm or litigation environment
• Experience with electronic filing systems

Benefits

• 401(k) retirement savings plan with match
• Medical, dental and vision insurance
• Disability and life insurance
• Generous PTO plan
• Ample opportunities for professional development and advancement
• Access to corporate discount plans
• Free parking

Before you apply

• Recruitment agencies are accepted only with a current signed fee agreement and portal access
• Participates in E-Verify; work authorization is confirmed for new hires

About the company

Wilson Elser is a national law firm with more than 1,400 attorneys across 46 offices nationwide. It is recognized among the top 100 law firms by The American Lawyer.