Legal Administrative Assistant

The role

Provide administrative and litigation support to a team of attorneys at a law firm. Manage case matters, coordinate filings and calendars, and keep communication running smoothly.

What you will do

• Provide support and administrative assistance to attorneys and colleagues
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
• File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
• Communicate with court personnel regarding procedures, rules, and deadlines
• Manage incoming mail, notices, and document distribution
• Maintain electronic and client files within the document management system
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distribute daily/weekly appearance reports
• Enter attorney time and assist with billing support, client budgets, and billing inquiries
• Manage vendor invoices, reimbursements and check requests

Required qualifications

• High school diploma or equivalent
• 3+ years of administrative experience, preferably within a law firm or litigation environment
• Familiarity with legal terminology, document formatting and court procedures
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
• Strong organizational skills with the ability to manage multiple deadlines
• Ability to maintain strict confidentiality
• Comfortable working in an in-office/hybrid environment

Nice to have

• Experience with electronic filing systems

Benefits

• 401k match
• Generous PTO plan
• Ample opportunities for professional development and advancement
• Access to corporate discount plans and other benefits

Before you apply

• Recruitment agencies may submit candidates only with an active, signed fee agreement and portal access

About the company

Wilson Elser is a national law firm with more than 1,400 attorneys across 46 offices nationwide. It is recognized among the top 100 law firms by The American Lawyer.