Administrative Assistant

The role

Support a national client services team as a liaison between a leadership group and the broader team leadership. Manage calendars, schedule confidential meetings, and assist with document management, data entry, and process improvement.

What you will do

• Schedule and manage highly confidential meetings, documents and information
• Manage complex calendars and coordinate meetings and responsibilities across a team of attorneys
• Schedule and track key meeting series, client requests, and project management, working backwards from deadlines
• Collaborate on projects to improve communication, document management, data entry, and data management
• Assist with project management and process implementation, including document preparation and enforcing process improvements
• Provide clerical or administrative legal services support as requested

Required qualifications

• Bachelor's Degree or equivalent professional experience
• Minimum of 1-2 years of experience in a law firm setting
• Familiarity with Document Management Systems
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
• Strong administrative and organizational skills with the ability to manage high volume and tight deadlines
• Meticulous attention to detail and ability to prioritize multiple requests
• Excellent written, verbal and interpersonal communication skills
• Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
• Demonstrated professionalism in all client and internal communication

Nice to have

• Experience with data entry or data management
• Familiarity with web-based collaborative tools and work management software
• Experience with team messaging and instant messaging platforms
• Experience with email and calendar management, meeting coordination, and direct client interaction

Benefits

• 401k match
• Generous PTO plan
• Ample opportunities for professional development and advancement
• Access to corporate discount plans

Before you apply

• Wilson Elser participates in E-Verify and checks work authorization for new hires
• Applications from recruitment agencies are accepted only with a current signed fee agreement and portal access

About the company

Wilson Elser is a national law firm with more than 1,400 attorneys across 46 offices nationwide. It is recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal's survey of the largest law firms.