Technology & Vendor Operations Specialist

The role

You will own the technology and vendor operations for WorldStrides and Envision K-12 event programs. You will make sure equipment comes from the right vendor, at the right price, and is delivered on time and returned in full.

What you will do

• Build and maintain the annual technology deployment schedule across assigned event programs.
• Coordinate technology rentals end to end with external vendors: quantities, timelines, delivery locations, and return logistics.
• Partner with IT on device readiness, technical requirements, imaging timelines, and support needs.
• Coordinate equipment movement and on-site delivery with logistics teams, event venues, and Halo Warehouse.
• Track technology inventory, rental allocations, deployment status, and outstanding returns; flag shortages, delays, and risks early with a proposed solution.
• Serve as the primary operational contact for assigned vendors and hold them to service and delivery expectations.
• Request and compare vendor quotes, and build and distribute RFPs, evaluating responses on cost, capability, requirements, and risk.
• Maintain accurate vendor records, pricing, agreements, and documentation.
• Compile technology and vendor spending, and provide cost estimates and forecasts to Finance.
• Coordinate vendor setup, invoices, and payment requests with Finance; flag potential budget overages to leadership.

Required qualifications

• 2–4 years of experience in operations, event logistics, vendor management, procurement, technology coordination, or a related field.
• Experience coordinating multiple vendors, projects, or operational timelines at the same time.
• Strong organizational skills and ability to manage detailed schedules, documentation, and deadlines.
• Working knowledge of vendor sourcing, purchasing, invoice coordination, and basic financial tracking.
• Advanced Excel skills.
• Strong written and verbal English, used daily with U.S.-based teams and vendors.
• Able to identify risks early, escalate clearly, and recommend practical solutions.
• Able to work independently and manage relationships with U.S.-based stakeholders remotely.
• Available during U.S. Eastern Time business hours, Monday to Friday.

Nice to have

• Experience with Smartsheet or a similar project management platform.
• Spanish language skills.
• Experience with event technology, equipment rentals, or large-scale event operations.
• Bachelor's degree in Business Administration, Operations, Event Management, Supply Chain Management, or a related field (equivalent experience considered).

Benefits

• Medical, dental, and vision coverage.
• Life, accidental death and dismemberment, accident, critical illness, and disability insurance.
• +10% of gross salary as food stamps.
• 1 paid volunteer day and 25 PTO days to start, accruing up to 28 over 3 years.
• 4 mental health days and 5 bereavement days.
• Statutory holidays under Mexican Federal Labor Law.
• Flexible work schedule with on-site and hybrid opportunities.
• Participation in Employee Resource Groups and the DEI council.
• Fitness opportunities.
• Employee Assistance Program (EAP).
• Paid statutory parental leave.

Before you apply

• Only people legally authorized to work in the United States are eligible for hire.
• Visa sponsorship is not provided for this position.
• Individuals on temporary visas such as E, F-1, J-1, H-1, H-2, L, B, or TN, or who need sponsorship now or in the future, are not eligible for hire.

About the company

WorldStrides is a global leader in educational travel and experiential learning, serving more than half a million students a year in over 100 countries. It was founded in 1967.