European Sales Administrative Manager F/H (CDD)

The role

Manage budget reconciliation, purchase orders and invoicing for a luxury client's pan-European campaigns. Work with media teams, the client, and local agencies across European markets.

What you will do

• Administer the internal budget tool Bumblebee as the contractual source of truth between agency and client
• Check budgets committed with search, social and display leads before invoices are issued
• Identify and correct gaps between forecasts, actual spend and contractual commitments
• Create, issue, track and file purchase orders for European and central campaigns
• Hold a weekly meeting with the client to review budget, quote and order status
• Answer client financial reconciliation questions clearly
• Coordinate invoicing to the client and validate supplier and media invoices
• Manage the invoicing calendar (overdue, not yet due, outstanding) with agency finance
• Liaise with local agencies in European markets to consolidate budgets at HQ level

Required qualifications

• 3 to 5 years of experience in sales administration, media billing, financial coordination, AdOps or sales operations
• Excellent command of Excel
• Fluent or bilingual English, required for meetings with fully English-speaking clients and international markets
• Relationship maturity and composure when dealing with demanding client contacts
• Ability to explain numerical data clearly
• Rigour, autonomy and proactivity in resolving administrative blockers
• Team spirit

Nice to have

• Working knowledge of French

Benefits

• Remote work up to 2 days per week
• 2 full weeks per year of remote work abroad
• Additional days off, including Whit Monday
• Additional leave based on seniority
• 5 extra remote-work days per month for people with endometriosis
• 3 paid absence days per year and CESU vouchers for employees with disability (RQTH)
• Participation in volunteer missions through the We care and we act programme

Before you apply

• Hiring process: HR qualification interview (phone or video), then an in-person operational interview with managers, then a business case test with a debrief

About the company

WPP Media is WPP's AI-driven media operating unit, bringing together media, data and partnerships. It is the global media network of WPP, a creative transformation company.