Facilities Specialist - Memphis

The role

The Facilities Specialist supports facilities managers and supervisors on vendor, contract and project coordination for a large AI training campus in Memphis. The role covers purchasing, bidding, contractor walk-downs and spend reporting.

What you will do

• Assist the Facilities Manager(s) and Supervisors in all aspects of project implementation as needed
• Create and take part in meetings and presentations with site and executive leadership
• Provide campus-wide reporting on departmental spend, ticketing, and other metrics as requested
• Maintain contracts for facilities services such as elevators, waste, recycling, pest control, landscaping, janitorial, and repair services
• Obtain multiple bids from competing contractors
• Perform job walk-downs with vendors, engineers, supervisors, and managers
• Work with the purchasing department to ensure vendors are approved, vetted, and insured
• Assist with badging, NDA requirements, and safety training for vendors and contractors
• Create RFPs/RFPOs and assist buyers with vendor selection
• Ensure purchase orders are accurate with no cost overruns

Required qualifications

• High school diploma or equivalency certificate
• 5+ years of facility vendor and contract management experience

Nice to have

• Experience with facilities on a large campus, industrial site, or similar environment
• Familiarity with space planning procedures and operations
• Knowledge of computer applications and the ability to navigate different software programs
• Ability to create and update RFPs/RFPOs and facilities work orders in an ERP or CMMS
• Ability to work effectively in a team environment
• Ability to make independent judgments with limited information
• Communication skills for relaying data verbally and in writing to employees, vendors and customers
• Logical and strategic approach to solving problems
• Ability to read and understand basic floor plans
• Comfortable working in a high-stress environment balancing several projects at once, with flexibility for abrupt changes in direction

Before you apply

• Schedule may include extended hours and weekends; flexibility is required
• Vendors and contractors must complete badging, NDA requirements and safety training

About the company

SpaceXSI is building and operating one of the world's largest AI training campuses in Memphis, including the Colossus supercomputers. The company develops Super Intelligence models and applications such as Grok.