Senior Project Manager / Business Analyst

The role

Lead transformation workstreams from planning through delivery, coordinating multiple teams and external vendors. Plan and lead data migrations, business analysis, and system consolidation, including go-live and hyper-care.

What you will do

• Lead transformation workstreams from planning through delivery, including scope, milestones, dependencies, risks and status reporting.
• Coordinate multiple teams and external vendors, keeping delivery aligned with agreed plans and quality expectations.
• Track workstream budgets, including CAPEX and OPEX, and raise variances early.
• Prepare governance materials, maintain decision logs and present risks and options to senior stakeholders.
• Lead process discovery, document current-state processes and define target-state solutions with stakeholders.
• Elicit and document business requirements, user stories and acceptance criteria.
• Translate business reporting needs into measurable KPIs and support the processes and tools used to track them.
• Plan and lead data migrations, including data inventory, mapping, cleansing rules, rehearsals, reconciliation and sign-off.
• Define data quality checks and acceptance criteria for migrated data.
• Support system and tool consolidation, cut-over, go-live and hyper-care, and document new processes, train teams and track adoption.

Required qualifications

• At least 10 years of experience in IT delivery, including 5+ years leading enterprise transformation programmes as a Senior Project Manager.
• Track record of managing multiple workstreams, teams of different sizes and external vendors.
• Hands-on Business Analysis experience, including process discovery, as-is and to-be process mapping, and writing requirements and user stories.
• Experience leading at least one end-to-end data migration from a legacy system to a new platform, including mapping, reconciliation and cut-over.
• Background in consolidating legacy systems or tools into a single platform.
• Ability to translate business needs into measurable KPIs, such as lead time, cycle time, SLA adherence or delivery predictability.
• Experience owning or closely managing project budgets, including CAPEX and OPEX tracking.
• Practical Jira experience, including configuring issue hierarchies, workflows or fields to support reporting.
• Confidence communicating with business stakeholders, senior management and technical teams, including in steering committee meetings.
• Experience documenting processes, delivering training and supporting adoption.
• English proficiency at C1 level or higher.
• Practical experience using AI-powered assistants (e.g. ChatGPT, Claude, Copilot Chat, or similar) to improve productivity, quality, or decision-making in analysis and software delivery.

Nice to have

• Experience in payments, fuel cards, mobility, FinTech or financial services.
• Experience migrating tools, for example from Azure DevOps to Jira, including access management for external vendors.
• Knowledge of ITIL v4 and service process design.
• PMP, PRINCE2, SAFe, CBAP/IIBA or similar certification.
• Consulting or staff augmentation experience, with an understanding of both client-side and vendor-side delivery.
• Experience applying GenAI in a structured way within the SDLC, including defined workflows, prompt patterns, or tool integrations.
• Interest in and familiarity with emerging AI-driven practices, such as automation of analysis tasks, AI-supported documentation, or workflow optimization.

Before you apply

• A work permit is required to work from the European Union region.

About the company

Xebia is a global AI-first, digital transformation and engineering partner with over 25 years of experience and about 5,000 professionals across 16 countries. In the CEE region it has nearly 1,000 experts.