Office Supervisor

The role

The Office Supervisor leads workplace administration and operations in Brazil. The role covers administrative services, budgets, vendors, assets and team development, working closely with headquarters and local stakeholders.

What you will do

• Develop and run workplace operations plans, office service standards and 5S standards
• Coordinate workplace EHS compliance and emergency response planning with qualified professionals
• Prepare and manage administrative budgets, monitor spending and review expenses within delegated authority
• Maintain asset records and vehicle allocation, maintenance and insurance
• Lead local vendor sourcing, negotiations and performance reviews
• Coordinate office openings, relocations and improvement projects
• Coordinate expatriate arrival, accommodation, relocation and visa support with HR, Legal and immigration providers
• Maintain onboarding and offboarding administrative procedures with HR and IT
• Manage the local rollout of administrative platforms and coordinate workplace IT support
• Manage the administrative team's recruitment, performance and development with HR

Required qualifications

• Demonstrated experience in workplace administration, office operations or a related field
• Demonstrated ability to lead teams, manage budgets and vendors, and coordinate workplace projects
• Ability to turn business needs into practical operational plans, service standards and improvements
• Sound financial judgment and ability to improve costs and service outcomes
• Effective communication and stakeholder management across functions, cultures and levels
• Ability to identify operational risks, coordinate specialist support and put contingency measures in place
• Fluency in Portuguese and professional working proficiency in English

Nice to have

• Bachelor's degree in Business Administration, Facilities Management, Human Resources or a related discipline, or equivalent professional training
• Experience in a multinational organization or across cultures
• Experience supporting office openings, relocations or workplace expansion
• Experience implementing administrative service platforms or improving operational processes
• A valid Brazilian driver's license
• Proficiency in Mandarin Chinese

Before you apply

• Depending on the position and where the law permits, a background verification may be required, covering identity, academic qualifications, employment history and references

About the company

XPENG is a smart technology company that integrates AI and autonomous driving into electric vehicles, eVTOL aircraft and robotics. It focuses on intelligent mobility and R&D in AI, machine learning and smart connectivity.