Office Coordinator

The role

This person will lead day-to-day workplace operations at the Novato HQ. They will handle office administration, facilities coordination, vendor management, and company housing.

What you will do

• Oversee front desk, visitor management, badge access, and physical workplace security.
• Manage space planning, desk readiness, office moves, and maintenance.
• Support emergency preparedness efforts and maintain workplace Standard Operating Procedures.
• Support new hire onboarding and manage daily office amenities.
• Partner with the People Team to execute internal events and engagement initiatives.
• Manage office-wide updates regarding facilities and operations.
• Oversee mail distribution, scheduling, and confidential document management.
• Partner with Finance to process invoices, track expenses, and manage the office budget.
• Manage purchasing, stocking, and tracking of office, kitchen, and facilities supplies.
• Oversee service agreements and vendor performance.

Required qualifications

• 3+ years of experience in Office Management, Workplace Operations, Facilities Coordination, Property Coordination, Hospitality, Executive Assistant, Administrative Assistant or something similar.
• Strong knowledge of Microsoft Office or Google Workspace.
• Excellent organizational, project management, and time-management skills.
• Strong written and verbal communication skills.
• Ability to identify operational challenges and drive continuous improvement.
• Ability to build effective partnerships with employees, leadership, vendors, building management, and cross-functional teams.
• Willingness to provide occasional after-hours support for workplace operations and company housing.

Nice to have

• Experience with workplace management, purchasing, facilities, inventory, fleet, or property management systems
• Bachelor's degree in Business Administration, Hospitality, Communications, Facilities Management, or a related field

Benefits

• Annual Bonus Program
• 100% premiums covered for medical, dental, and vision for employees (50% for dependents)
• Basic Life and AD&D with option for additional voluntary coverage
• Short and long term disability coverage
• 401k with up to 4% match
• EAP and Spring Health access to free therapy and coaching
• Free access to digital wellness platform - Wellness Coach
• FTO (Flex Time Off) in addition to Week of Zen
• Fully Paid Parental Leave - 16 weeks for birthing and non-birthing parents
• Family forming & fertility support and services through Maven
• Annual Zenni Gift Card

About the company

Zenni pioneered the online eyewear industry in 2003 with a mission to make eyewear affordable and accessible for everyone. Based in the San Francisco Bay Area, Zenni has redefined the traditional retail model, emerging as the premier destination for online eyewear in the United States.