Meeting Manager

The role

The Meeting Manager plans, organizes, and executes in-person, hybrid, and virtual meetings and events. This role manages event logistics, budgets, vendor relationships, and on-site execution.

What you will do

• Research and recommend venues and conduct site visits
• Develop and manage budgets for assigned meetings
• Negotiate pricing, contracts, and services with hotels and vendors
• Develop comprehensive meeting specifications
• Manage meetings from initial planning through on-site execution and post-event closeout
• Partner with event leads and internal stakeholders
• Coordinate attendee registration, meeting technology, and virtual meeting platforms
• Prepare and lead pre-convention meetings
• Identify potential risks and escalate issues
• Review, approve, and process invoices

Required qualifications

• Experience developing and managing event budgets, negotiating contracts, and working with hotels, venues, and event-service vendors
• Self-motivated, highly organized, and detail-oriented
• Strong interpersonal and communication skills
• Ability to exercise sound judgment and apply organizational policies and procedures
• Ability to maintain a hybrid work schedule, including working in ACOG's office three days per week
• Ability to travel frequently for site visits and assigned meetings and events, including occasional evenings and weekends
• Bachelor's degree
• Minimum of five years of progressively responsible meeting and event planning experience in an association, hotel, corporate, or similar environment
• Experience with association management systems, event registration platforms, and meeting technology

Nice to have

• Experience with NetForum, eShow, Zoom, and Microsoft Office applications
• Certified Meeting Professional (CMP) designation

Benefits

• Paid Parental Leave
• Breastfeeding Friendly Workplace
• Flexible work schedule
• Commuting Allowance
• Generous Paid Time Off
• Holiday Pay
• Life Insurance
• Community Volunteering Opportunities
• Generous 401(k) Company Contributions
• Medical, Dental, and Vision Insurance
• Learning Opportunities and Tuition Reimbursement
• Company-Sponsored Team Outings

About the company

ACOG is an EEO employer and federal government contractor.