Document Control Administrator - Saudi Arabia

The role

The Document Control Administrator will manage the receipt, registration, tracking, and distribution of internal and project-related documentation. This role ensures document integrity and compliance with company standards through digital and physical filing.

What you will do

• Manage receipt, registration, tracking, and distribution of documentation
• Log and file documents digitally and physically
• Enforce compliance with company standards for formatting, version control, and retention
• Coordinate document revisions, approvals, and change control processes
• Liaise with internal teams, clients, and vendors
• Provide training or support to staff on document control tools and protocols
• Monitor document workflows and inform stakeholders of statuses
• Prepare reports or audits related to compliance and documentation status
• Oversee archiving and disposal of outdated or superseded documents
• Ensure secure handling of sensitive and confidential information

Required qualifications

• High school diploma or equivalent
• Minimum 2 years of experience in document control, records management, or administrative support
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Experience using document control tools such as Aconex, SharePoint, Procore, or similar
• Strong attention to detail and organizational skills
• Knowledge of document transmittal procedures, numbering systems, and naming conventions
• Ability to manage multiple tasks and meet deadlines under pressure
• Fluent in English (spoken and written)
• Currently residing in the Kingdom of Saudi Arabia
• Flexibility to support teams across different locations or time zones

Nice to have

• Associate’s or Bachelor’s degree
• Understanding of quality standards (e.g., ISO 9001) is an advantage
• Arabic language skills are a plus
• Experience working on large-scale industrial, infrastructure, or construction projects (Oil & Gas, Power, Transport)
• Familiarity with cloud-based collaboration tools such as Microsoft Teams and OneDrive
• Experience supporting engineering teams and managing controlled submissions of project deliverables

Benefits

• Competitive salary package
• Housing
• Transportation
• Telecommunications
• Medical insurance
• Gratuity allowance
• Professional Development support for relevant training or certifications

About the company

AcuTech Group, Inc. is a provider of process safety, risk management, chemical security, industrial fire protection engineering, and emergency management services. They specialize in industries handling hazardous materials such as oil and gas, chemical, LNG, petrochemical, renewables, and hydrogen.