Senior Lease Administrator

The role

This person will manage the day-to-day administration of the retail lease portfolio. They will serve as a liaison between Accounting, Legal, Real Estate, and outside Property Managers to maintain lease documents, ensure payments, and enforce lease terms.

What you will do

• Review recurring lease payment obligations, one-time invoices, and annual reconciliations.
• Partner with accounting teams to establish payment schedules and resolve outstanding landlord balances.
• Coordinate vendor setup and maintenance.
• Manage tenant improvement allowance collections and reporting.
• Generate financial and portfolio reports.
• Review lease abstracts and amendments for accuracy.
• Communicate lease executions and material terms to internal teams.
• Manage the lease administration inbox and landlord inquiries.
• Liaise with legal team and landlords on lease disputes and formal notices.
• Maintain accurate lease files and coordinate certificates of insurance.

Required qualifications

• Bachelor's degree in Business Administration, Real Estate, Finance, or a related field, or equivalent practical experience.
• Minimum of three years of lease administration experience, or equivalent demonstrated experience managing a complex lease portfolio.
• Strong ability to interpret commercial leases, amendments, and financial obligations, including retail-specific lease provisions.
• Experience reviewing occupancy costs, annual reconciliations, landlord accounts, and tenant improvement allowance claims.
• Demonstrated ability to independently resolve complex issues, prioritize competing deadlines, and follow matters through to completion.
• Strong written and verbal communication skills.
• Excellent organizational skills, attention to detail, and sound judgment when handling confidential information and escalating risks.

Nice to have

• Experience with a multi-location retailer
• International lease administration experience

About the company

ALO focuses on mindful movement. They believe mindful movement in the studio leads to better living.