Legal Administrative Assistant

The role

You will coordinate and provide legal administrative support to the International Advocacy team. This includes managing calendars, processing invoices, arranging travel, and maintaining legal documents.

What you will do

• Coordinate and provide administrative support to the Advocacy Team in Geneva, New York, and Washington D.C.
• Answer phone calls, welcome visitors, schedule meetings, and manage calendars.
• Process invoices, expense reports, and support basic financial administration.
• Act as the primary point of contact for internal stakeholders on matters related to the UN and Latin America advocacy team.
• Coordinate and support internal and external meetings, conference calls, conferences, and advocacy events.
• Arrange travel for Advocacy team members, guests, and visitors.
• Prepare, format, file, and maintain legal and advocacy-related documents.
• Conduct legal and policy-related research to support advocacy matters.
• Draft, coordinate, edit, proofread, and format presentations, reports, and communications.
• Maintain and update case file information in the internal case management database.

Required qualifications

• Strong legal research and analytical skills.
• Strong computer skills, including experience with Microsoft Office software, including Word, Excel, and Outlook.
• Attention to detail and strong time management skills.
• Ability to professionally handle confidential information.
• Proactive communication and cultural awareness.
• Clear written and verbal communication skills in a professional, international environment.
• Good judgement and decision making under pressure.
• Ability to coordinate and administer projects and assignments with little supervision.
• Strong organizational and document-management skills.
• Bachelor's degree or equivalent in law.
• At least 2 years of experience in the field or in a related area.

Nice to have

• Spanish and/or French fluency

Before you apply

• Valid work permit for the United States of America or US citizenship required.

About the company

Alliance Defending Freedom is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people.