Executive Assistant and Office Lead

The role

The Executive Assistant and Office Lead will support the Chief Financial Officer and daily operations of the Dallas office. This role involves managing schedules, travel, and correspondence for the CFO while serving as the primary administrative contact for the Dallas office.

What you will do

• Manage the CFO's schedule, calendar, travel, and expenses.
• Manage internal and external correspondence with auditors, banking partners, outside executives, and board members.
• Track key finance dates and ensure the CFO is prepared for deadlines.
• Prepare agendas and financial packets for finance and audit committee meetings and coordinate logistics.
• Handle signature and approval requests and maintain electronic and hard copy files.
• Review and approve expense reports and PTO requests for the CFO's Finance direct reports.
• Serve as the primary administrative contact for the Dallas office.
• Support meeting and event logistics including room setup, catering, and AV.
• Serve as the landlord/property manager contact for maintenance requests and repairs.
• Communicate building policies to staff and coordinate access for maintenance staff and vendors.

Required qualifications

• Bachelor's degree in business administration, communications, English, or a related field, or equivalent professional experience.
• 3+ years of administrative experience, ideally as an executive assistant supporting senior leadership in a finance, professional, or nonprofit environment.
• Proficient in Microsoft Suite (Word, Outlook, Excel, PowerPoint) and Adobe Acrobat Pro.
• Ability to build collaborative relationships with executives, staff, vendors, and property management.
• Ability to anticipate the CFO's and office's needs.
• Ability to exercise sound judgment in prioritizing access to the CFO, resolving scheduling conflicts, and protecting the executive's time.
• Ability to work independently, prioritize competing deadlines, and improve office operations, processes, and employee experience.
• Ability to safeguard confidential financial and personnel information.
• Occasional local errands and travel required.

Nice to have

• Professional certification, such as Certified Administrative Professional (CAP)

Benefits

• 100% covered medical and dental insurance
• medical and dependent care reimbursement
• paid disability
• long-term care
• life insurance
• 401(k) plan with a 4% company match
• paid time off
• 12 paid holidays each year

Before you apply

• Review our Statement of Faith to ensure we're a fit for you.

About the company

Alliance Defending Freedom protects religious freedom, free speech, the sanctity of life, marriage and family, and parental rights.