Executive Assistant

The role

The Executive Assistant provides senior-level administrative support to the General Counsel & Chief Administrative Officer and the Senior Vice President of Development. This role involves managing calendars, correspondence, travel, and expense reports for both executives.

What you will do

• Manage correspondence with internal and external contacts
• Coordinate with direct reports and other departments on requests and projects
• Track and route signature and approval requests
• Monitor bar membership and CLE requirements and renewals
• Prepare presentations, reports, and communications
• Maintain electronic and hard-copy files
• Keep the SVP informed of scheduled activities and Ministry Friend requests
• Maintain projected schedules for frequent travel
• Enter Ministry Friend information and meeting notes into the Development database
• Manage calendars, phone calls, email, travel, and expense reports

Required qualifications

• Bachelor's degree in business administration, communications, English, or a related field, or equivalent professional experience
• 5+ years of administrative experience supporting senior executives
• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Acrobat Pro
• Proficiency in donor database or CRM systems
• Clear, professional verbal and written communication
• Experience preparing meeting agendas, briefing materials, and presentations
• Exceptional discretion and sound judgment in safeguarding privileged legal matters, personnel information, and Ministry Friend information
• Ability to prioritize competing demands and resolve scheduling conflicts
• Ability to anticipate executive needs, take initiative, and build collaborative relationships
• Travel as business needs require

Nice to have

• Supporting more than one executive at a time
• Experience in a legal, compliance, development or fundraising, or other highly confidential environment
• Professional certification, such as Certified Administrative Professional (CAP)

Benefits

• 100% covered medical and dental insurance
• Medical and dependent care reimbursement
• Paid disability
• Long-term care
• Life insurance
• 401(k) plan with a 4% company match
• Paid time off
• 12 paid holidays each year

Before you apply

• Review our Statement of Faith to ensure we’re a fit for you

About the company

Alliance Defending Freedom protects religious freedom, free speech, the sanctity of life, marriage and family, and parental rights.