People Operations Coordinator

The role

You will own the new hire and departing employee experience and support immigration and payroll operations. You will act as the first point of contact for employees and managers regarding benefits, payroll, systems, and programs.

What you will do

• Be the first point of contact for employees and managers on benefits, payroll, systems, and programs
• Own new hire onboarding including preboarding, paperwork, day-of hosting, and swag
• Work with IT, Scientific Operations, and Facilities on badges and equipment
• Own offboarding including exit notices and equipment return tracking
• Maintain accurate employee records in HRIS and audit data
• Manage benefits enrollment and changes in status with partners
• Support payroll operations including non-exempt payroll prep and training tracking
• Support immigration casework including verification of employment and coordination with outside counsel
• Support program leaders with scheduling, materials, and logistics

Required qualifications

• 1+ year of experience as a coordinator or supporting people operations and/or human resources
• Detail oriented
• Strong communicator
• Comfortable with new technology and open to AI innovation
• Service minded
• Well organized
• Adaptive
• Focused on growth
• Experience with an HRIS
• Experience owning and contributing towards a new hire program

Nice to have

• HiBob
• Familiarity with I-9 compliance and employment verification
• Exposure to immigration processes (H-1B, PERM, J-1)
• Experience with payroll systems (S1/Prism a plus)
• Experience in a biotech, research, or fast-growing environment

Benefits

• Annual discretionary bonus
• Compound Cash Grant Program (CCGP) providing multi-year cash grants in semi-annual installments

About the company

Arc Institute is an independent nonprofit research organization at the interface of artificial intelligence and biology. It is based in Palo Alto and partners with Stanford University, UC Berkeley, and UC San Francisco.