(724) Executive Assistant

The role

The Executive Assistant provides direct administrative and executive support to senior leadership at the Defense Nuclear Facilities Safety Board. This role involves managing complex schedules, coordinating high-level meetings, and preparing executive correspondence and briefing materials.

What you will do

• Manage complex scheduling and coordination of Microsoft Outlook calendars for senior leadership.
• Serve as the primary point of contact for logistics for meetings, travel arrangements, room reservations, and briefing material distribution.
• Track, organize, and update all leadership taskers, action items, commitments, and deliverables.
• Support the development, formatting, editing, and version control of correspondence, policy documents, and briefing materials.
• Prepare and update weekly reports, calendars, briefing books, meeting summaries, and event materials.
• Utilize Microsoft Office applications to draft and prepare correspondence, policy papers, and reports.
• Provide executive assistance including email triage, drafting administrative correspondence, and arranging calls.
• Coordinate with internal offices to gather information and support timely responses to stakeholders.
• Support the execution of meetings and events.
• Maintain secure and orderly recordkeeping systems, files, and SharePoint content.

Required qualifications

• Bachelor's degree in Business Administration, Public Administration, Communications, Organizational Management, or a closely related field or five years of professional experience in lieu of a degree.
• Minimum of three years of executive administrative support experience.
• Demonstrated proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Proficiency in using CWTSato E2 Solutions Travel System.
• Excellent written and verbal communication skills.
• Ability to manage multiple competing priorities with minimal supervision.
• Strong customer service and stakeholder engagement skills.
• Must be a legal resident of the United States.
• Must be able to pass a federal background investigation (NAC and NACI or equivalent) and obtain a DNFSB-issued identity credential under HSPD-12 requirements.
• Strong organizational and time-management abilities.

Nice to have

• supporting senior executives within a federal government, executive leadership, or similarly fast-paced professional environment

Before you apply

• Must be a legal resident of the United States.
• Must be able to pass a federal background investigation (NAC and NACI or equivalent) and obtain a DNFSB-issued identity credential under HSPD-12 requirements.

About the company

Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions. Their mission is to understand and meet the needs of both customers and consultants by delivering quality, value-added solutions.