(743) Event Coordinator/Virtual Event Specialist

The role

This person will plan and run large-scale virtual, hybrid, and in-person events for the HHS Office of Acquisitions. They will own the virtual and hybrid attendee experience, including platform setup, live streaming, and technical troubleshooting.

What you will do

• Configure, administer, and maintain the online event management platform
• Build and manage registration for all participant types
• Manage speaker and session submission, review, and approval workflow
• Set up and run live streaming of plenary and breakout sessions
• Configure two-way engagement tools like polls, chat, and Q&A
• Coordinate with AV and production vendors and Government IT
• Ensure plenary sessions are recorded and delivered to the Government
• Deploy post-event surveys and track engagement hours
• Plan and lead technical rehearsals, dry runs, and speaker tech checks
• Serve as the primary virtual and hybrid operations lead during live events

Required qualifications

• At least 3 years of hands-on experience planning and running virtual and hybrid events, including at least one event with 1,000 or more concurrent virtual attendees
• Experience supporting federal agency events, especially HHS or other civilian agencies
• Direct experience with Stova (formerly Aventri)
• Proven experience running live streaming, virtual breakout sessions, and audience engagement tools
• Advanced proficiency with Microsoft Teams, Zoom/Zoom for Government, and Webex
• Experience working with AV and production vendors on hybrid setups
• Ability to troubleshoot technical issues calmly and quickly under live-event pressure
• Excellent written and verbal communication skills in English
• Must live in the Washington, DC metro area
• Must be legally eligible to work in the United States
• Bachelor's degree and at least 5 years of event coordination or event management experience, or a high school diploma and at least 8 years of related experience

Nice to have

• Certified Meeting Professional (CMP), Digital Event Strategist (DES), or similar certification
• Working knowledge of Section 508 accessibility requirements for virtual events and digital materials
• Experience with Industry Days, acquisition or procurement conferences, or Government-industry engagement events
• Familiarity with tracking engagement or continuing education hours through event platforms

Before you apply

• Ability to obtain Public Trust
• Must be able to obtain and maintain the required federal background investigation

About the company

Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions.