(744) Administrative Support Specialist

The role

This person will provide on-site administrative, coordination, and meeting support to the HHS Office of Acquisitions and the Office of the Assistant Secretary for Financial Resources. They will handle correspondence, track requisition packages, maintain SharePoint sites, and coordinate travel and events.

What you will do

• Prepare, create, format, review, and edit correspondence, reports, and presentations.
• Review correspondence routed for signature for proper format and completeness.
• Maintain office staff directories and organizational charts.
• Ensure all documents are Section 508-compliant.
• Provide in-person administrative support including printing, copying, and scanning.
• Prepare daily meeting folders, briefing books, and binders.
• Coordinate conference room reservations and meeting room preparation.
• Provide administrative support and notetaking at OA meetings and conferences.
• Schedule meetings and set up virtual meetings.
• Gather, assemble, track, and submit requisition packages for OA procurements.

Required qualifications

• Bachelor's degree and four years of related administrative work experience, OR a high school diploma and eight years of related administrative work experience.
• Demonstrated experience handling confidential and time-sensitive materials.
• Strong written communication skills.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Microsoft Teams and/or other virtual meeting platforms, and SharePoint.
• Ability to work independently, manage multiple priorities, and exercise sound judgment and problem-solving.
• Ability to work effectively with all levels of management and staff.
• Ability to work on-site full-time at the Humprey Building, Washington, DC.
• Ability to obtain and maintain an HHS background investigation and PIV card.
• Ability to obtain a Public Trust clearance.

Nice to have

• Prior experience working in or supporting a federal agency, preferably an acquisition or financial management office.
• Experience with Federal travel systems such as Concur.
• Familiarity with Federal procurement requisition processes and routing.
• Experience administering SharePoint sites or migrating content between collaboration platforms.
• Experience preparing Section 508-compliant documents.
• Experience supporting large meetings, conferences, virtual, and hybrid event

Before you apply

• Ability to obtain and maintain an HHS background investigation and PIV card.
• Ability to obtain a Public Trust clearance.

About the company

Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions.