EHR Healthcare Administrator

The role

This person will oversee contract execution, compliance documentation, and workforce screening for the EHR Consulting Services division. They will connect Sales, recruiting, and external clients to ensure all engagements are properly contracted and consultants are screened.

What you will do

• Own execution and tracking of MSAs, SOWs, 1099s, C2C vendor agreements, and W2 employment agreements
• Maintain and manage the Epic Vendor Access Approval process and other vendor-specific credentialing requirements
• Ensure the division maintains an active HIPAA Business Associate Agreement and stays current on HIPAA compliance obligations
• Track and manage general liability, professional liability, and cyber liability insurance requirements
• Manage background check and drug screening processes for all consultants prior to client placement
• Support correct worker classification across the W2, H1B, 1099, and C2C staffing model
• Coordinate with legal/immigration support on H1B compliance requirements
• Maintain a centralized system of record for all contracts, compliance documentation, and screening results
• Build and maintain repeatable documentation templates and checklists
• Support onboarding logistics for new consultants

Required qualifications

• 3–5+ years of experience in healthcare administration, HR/staffing compliance, or contract operations
• Working knowledge of HIPAA compliance requirements and Business Associate Agreements
• Experience with worker classification issues across W2, 1099, and contractor/vendor models
• Experience coordinating background checks and drug screening processes
• Strong contract administration skills
• Exceptional organizational skills and high attention to detail
• Bachelor's degree

Nice to have

• Familiarity with EHR vendor credentialing processes (e.g., Epic Vendor Access Approval)
• Experience in a healthcare IT staffing or consulting environment
• Familiarity with contract management systems, ATS platforms, or payroll systems (e.g., ADP)
• Healthcare administration, business, or related field

Benefits

• 100% Medical, Dental & Vision Coverage for Employees
• Educational Benefits for Career Growth
• Paid Time Off (Including Holidays)
• Employee Referral Bonus
• 401K Matching
• Flexible Spending Accounts: Healthcare (FSA), Parking Reimbursement Account (PRK), Dependent Care Assistant Program (DCAP), Transportation Reimbursement Account (TRN)

About the company

Axle Informatics is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations around the globe.