Senior Payroll & Compliance Specialist

The role

You will own payroll and compliance for a distributed workforce of 600–1,000 employees across approximately 35 states. You will manage multi-state payroll cycles, own the U.S. compliance calendar, and design internal controls and automated processes.

What you will do

• Run two payroll cycles end to end: weekly for fulfillment and hourly showroom, bi-weekly for corporate and salaried showroom
• Audit pre-process registers before funding and resolve discrepancies with Newfront
• Answer employee paycheck questions within one business day
• Own the U.S. compliance calendar including EEO-1, CA Pay Data, and OSHA 300 filings
• Translate legislative changes across 35 states into actionable items for the People team
• Run background check reviews, escalations, and quarterly health exclusion checks
• Lead the annual Compliance Refresh in February
• Partner with Legal and outside counsel on handbook and policy review every two years
• Design internal controls for payroll and compliance to support audits
• Build automation, scheduled tasks, and workflow tooling

Required qualifications

• 5–8 years in payroll and compliance
• 3+ years running multi-state U.S. payroll
• Experience running multi-state U.S. payroll end to end in an enterprise HRIS (Paylocity or comparable)
• Experience owning a compliance calendar covering EEO-1, OSHA, nondiscrimination testing, and state reporting
• Experience with background checks, I-9 review, required trainings, and policy creation and revision
• Experience working with Legal and outside counsel on handbook language

Nice to have

• Direct experience with California or New York employment law
• CPP, FPC, SHRM-CP, SHRM-SCP, PHR, or SPHR

Benefits

• Company-paid medical, dental, and vision insurance
• Retirement savings plan with company matching and flexible spending accounts
• Generous paid parental leave and PTO
• Winter Wonder Week: a paid week off at the end of the year
• Remote work stipend to set up your office
• Perks for physical, mental, and emotional health, parenting, childcare, and financial planning

Before you apply

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• Misrepresentation at any stage may result in removal from consideration
• Babylist uses AI throughout the hiring process to help review, screen, and assess applications
• If you have a family member or close personal relationship with a current Babylist employee, please let your recruiter know

About the company

Babylist is a modern, AI-forward tech company and the leading platform for expecting and new families. It has expanded from a universal registry into a full ecosystem including the Babylist Shop, Babylist Health, Babylist Money, NYC and LA showrooms, and branded content.