Senior Executive Assistant & Office Operations

The role

This person will provide executive support to senior leaders and the Research & Development organization. They will also manage office operations and facilities for the Boston location.

What you will do

• Provide proactive executive support including managing complex calendars, travel, and expenses.
• Partner with the Senior Executive Assistant to the CMO to coordinate leadership meetings and strategic planning.
• Manage complex calendaring across multiple global time zones.
• Plan and coordinate domestic and international travel and executive briefings.
• Support executive interactions with external stakeholders, advisors, and partners.
• Coordinate office and pantry supplies and employee amenities.
• Review office and facilities-related expenses.
• Partner on facilities matters including maintenance, vendor relationships, and building management.
• Support logistics for town halls, leadership meetings, and company events.
• Support company-wide initiatives and shared priorities.

Required qualifications

• Bachelor's degree or equivalent professional experience
• Minimum of 15 years of experience supporting C-suite executives and senior leadership teams in fast paced, global environments
• Proven ability to support multiple senior leaders simultaneously
• Extensive experience working across global time zones and supporting internationally based executives
• Experience supporting industry congresses, scientific meetings, and senior level external engagements
• Advanced proficiency in Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint
• Experience with DocuSign, SharePoint, Coupa, SAP, and Concur or comparable expense management platforms
• Strong command of video conferencing and collaboration tools

Nice to have

• Prior experience in biotechnology or life sciences
• R&D or clinical development experience
• Familiarity with AI-enabled productivity tools such as Microsoft Copilot

Benefits

• Competitive health and wellness coverage
• Paid time off, public holidays, and additional leave entitlements
• Flexible work arrangements / hybrid schedule

About the company

Beeline Medicines is a clinical-stage biotechnology company focused on developing and delivering category-leading precision therapies for autoimmune and inflammatory diseases.