Senior Medical Affairs Operations Manager

The role

This person will lead project management and operational execution for Medical Affairs initiatives. They will manage budgets, vendor relationships, and global Medical Affairs programs including KOL engagement and congress execution.

What you will do

• Lead operational planning and budget tracking for Medical Affairs programs
• Manage vendor relationships, contracts, purchase orders, and invoicing
• Develop and maintain Medical Affairs SOPs, training materials, and compliance processes
• Coordinate advisory boards, congress activities, and medical education program logistics
• Support onboarding and training of new Medical Affairs team members
• Assist with grant/donation and investigator-sponsored research request tracking and review coordination
• Contribute to continuous improvement of medical affairs operational workflows
• Track and report key performance indicators to Medical Affairs leadership
• Serve as the operational liaison between Medical Affairs, Legal, and Finance

Required qualifications

• Bachelors Degree in related scientific, business or other related discipline
• 5 years of medical affairs operations, program management, or related experience in the pharma/biotech industry
• Proficiency with Medical Affairs CRM and content management systems (e.g., Veeva)
• Working knowledge of medical affairs compliance requirements related to grants, donations, and speaker programs
• Experience with reporting and dashboarding tools used to track program KPIs
• Ability to manage cross-functional projects and vendors with minimal supervision
• Sound judgment in prioritizing competing operational demands across programs
• Ability to identify process gaps and drive improvements without waiting for direction
• Strong written and verbal communication skills
• Ability to clearly summarize budget and program status for departmental leadership
• Effective at coordinating logistics and expectations with external vendors and speakers

Benefits

• Competitive health and wellness coverage
• Paid time off
• Public holidays
• Additional leave entitlements in accordance with local requirements
• Flexible work arrangements / hybrid schedule

About the company

Beeline Medicines is a clinical-stage biotechnology company focused on developing and delivering category-leading precision therapies to transform the lives of people living with autoimmune and inflammatory diseases.