Assistant Corporate Secretary

The role

The Assistant Corporate Secretary supports corporate governance, board administration, and legal operations. This person coordinates board activities, maintains corporate records, and manages contracts to ensure compliance.

What you will do

• Coordinate Board of Directors and committee meetings, including scheduling, agendas, and materials distribution
• Prepare and maintain accurate meeting minutes, resolutions, and corporate records
• Ensure compliance with corporate governance requirements and applicable regulatory obligations
• Maintain corporate minute books, entity records, and governance documentation across jurisdictions
• Support onboarding and ongoing training of Board members
• Coordinate and liaise with external counsel and internally to support timely disclosures
• Review, draft, and manage a wide range of contracts
• Ensure contracts align with company policies, risk tolerance, and regulatory requirements
• Track contract lifecycle, obligations, renewals, and key dates
• Liaise with internal stakeholders and external counsel on legal matters

Required qualifications

• Diploma or degree in Paralegal Studies, Law, or a related field
• 5+ years of experience in a corporate secretary, paralegal, or legal support role
• Strong understanding of corporate governance practices and regulatory frameworks
• Experience reviewing and managing commercial contracts
• Exceptional organizational and time-management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, integrity, and discretion
• Proficiency with legal and document management systems

Nice to have

• Experience in mining, natural resources, or a multinational environment
• Familiarity with multi-jurisdictional corporate structures, and Canadian and US exchanges, disclosures and requirements

Benefits

• Competitive compensation and benefits package
• Opportunity to work in a global, dynamic mining organization
• Exposure to executive leadership and Board-level operations
• Professional development and career growth opportunities

About the company

Blue Moon is a junior mining company advancing 5 brownfield polymetallic projects in Norway and the United States.