Office and People Operations Administrator, BTIG APAC

The role

This role is divided between office administration, events management, and operational people oversight for the APAC region. You will streamline processes and respond to enquiries to contribute to a positive employee experience.

What you will do

• Coordinating with landlords and building management on maintenance and lease-related matters.
• Maintaining office emergency procedures, contact lists, and assisting with BCP planning.
• Acting as the WHS Officer in compliance with local workplace health and safety obligations within Australia.
• Onboarding, new hire orientation, and data entry into the HRIS.
• Maintaining the Human Resources Information System to ensure data accuracy.
• Performing regular data audits and cleanup.
• Partnering with senior leaders on travel, meeting scheduling, and expenses.
• Ordering supplies and working with vendors.
• Internal communications support, scheduling training, and organizing events and engagement activities.

Required qualifications

• 4-8 years of experience in office administration, HR administration, or executive assistant role.
• Experience working with or supporting senior leaders in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Strong oral and written communication skills.
• Excellent interpersonal skills, attention to detail, and organization skills.
• Initiative to follow through on tasks and problem solve.
• Ability to work independently and identify opportunities to value-add.

Nice to have

• Experience within financial services or a similarly regulated, professional services environment.
• Prior experience supporting multi-office or regional operations across APAC.
• Exposure to onboarding and offboarding processes, employment lifecycle administration, and experience with HRIS platforms.
• Bachelor’s degree in business administration, Human Resources, or a related field.
• Relevant certifications (e.g., Certificate IV in Human Resources, Business Administration, or WHS).

Before you apply

• Must be authorized to work in Australia.
• Resumes must be included with your application to be considered.
• You will be contacted within two weeks if your application is successful.

About the company

BTIG is a global financial services firm specializing in institutional trading, investment banking, research and related brokerage services. The firm has more than 750 employees operating out of 23 cities throughout the U.S., Europe, Asia and Australia.