Licensing Specialist

The role

The Licensing Specialist will support the Dealer Compliance & Operations Licensing Team by obtaining regulatory licenses for nationwide sites. This person will manage renewal calendars, research and submit applications, and coordinate with real estate, legal, and tax teams.

What you will do

• Support the licensing team by keeping information, processes, and projects organized.
• Own the renewal calendar for licenses, registrations, tax certificates, and trade name filings.
• Research, prepare, and submit applications for new ancillary licenses and registrations.
• Monitor potential delays and involve management or relevant teams.
• Recommend and execute process enhancements to create team efficiencies.
• Independently manage a queue of licensing tasks and update tracking tools.
• Support project management efforts by tracking progress, deliverables, and target dates.
• Create and maintain documents, resources, and applications for tracking projects and processes.
• Develop an understanding of licensing processes and team roles.

Required qualifications

• Associate's or Bachelor's degree from an accredited institution.
• 3+ years experience working in a corporate/office environment in an administrative or similar role.
• Proficiency in project management, organizational and time-management responsibilities.
• Effective communication skills to build relationships with internal peers, executive management, external vendors, and government personnel.
• Proficiency in and aptitude for project, file and task tracking.
• Initiative and desire to independently complete tasks.
• Ability to use creative problem solving skills.
• Knowledge of Microsoft Office products.
• Aptitude for project management tools and software.
• Knowledge of AI tools with the ability to leverage them responsibly.
• Must be able to read, write, speak and understand English.

Nice to have

• Experience in licensing, titles, compliance, or legal field(s).
• Experience dealing with state or municipal agencies.
• Experience managing business licenses, tax registrations, or similar compliance filings.
• Experience with Google Workspace products (Google Docs, Sheets, etc.).

Benefits

• Medical, Dental, and Vision benefits.
• 401K with company match.
• Student loan payments.
• Discounts on vehicles.
• Benefits for your pets.
• Wellness program.

Before you apply

• Hiring is contingent on passing a complete background check.
• This role is not eligible for visa sponsorship.

About the company

Carvana is an automotive retailer that is expanding nationally. The company aims to change the way people buy and sell cars through a different approach designed to be fun, fast, and fair.