Office Coordinator - Lincoln Trail

The role

The Office Coordinator supports daily operations at the Kentucky Career Center. This role provides reception, scheduling, and general administrative support.

What you will do

• Welcome walk-in visitors and coordinate the check-in process.
• Answer incoming calls, route calls, and distribute messages.
• Provide basic information about center services.
• Direct visitors to scheduled appointments, classes, and meetings.
• Schedule meetings and appointments using scheduling software.
• Support the resource room by directing customers to computers and resources.
• Monitor resource-room activity and notify supervisor of concerns.
• Maintain and update public-facing center information platforms.
• Assist with posting job openings and maintaining employment information.
• Prepare conference or training rooms for meetings and events.

Required qualifications

• High school diploma or GED.
• Strong customer service, verbal communication, and written communication skills.
• Basic computer proficiency, including email, internet use, and common office applications.
• Ability to operate or learn to operate standard office equipment such as printers and copiers.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in a busy office setting.
• Ability to work professionally with a culturally diverse customer base.
• Dependability, sound judgment, and the ability to follow instructions and established office procedures.

Nice to have

• Previous front desk, reception, office administration, or customer service experience.
• Experience with appointment scheduling, maintaining public information displays, or supporting meetings and events.
• Familiarity with workforce development services or a career center environment.
• Experience using Microsoft Word, Excel, and Outlook.

Before you apply

• Employment is contingent upon successful completion of a background check including criminal, prior employment and education verification.

About the company

Career Team, LLC is a private workforce development organization founded in 1996.