Marketing & Communications Operations Coordinator

The role

The Marketing & Communications Operations Coordinator will manage team operations, vendor relationships, and project coordination. This person will maintain calendars, track deliverables, and streamline processes for the MarCom team.

What you will do

• Manage annual and ongoing marketing and communications calendars.
• Coordinate planning for campaigns, events, launches, publications, and announcements.
• Maintain shared files, templates, resources, and documentation.
• Prepare materials for team meetings, planning sessions, and leadership updates.
• Track decisions, action items, and next steps.
• Streamline processes to increase team efficiency.
• Serve as a point of contact for marketing and communications vendors, agencies, and freelancers.
• Coordinate project scopes, timelines, deliverables, and communications with vendors.
• Track contracts, statements of work, invoices, and budgets.
• Manage day-to-day project coordination and track milestones and deadlines.

Required qualifications

• 2–5 years of experience in marketing, communications, project management, operations, agency, or a related field.
• Proven experience coordinating multiple projects, deadlines, deliverables, stakeholders, and/or vendors simultaneously.
• Exceptional organizational skills and attention to detail.
• Strong project management skills.
• Highly proactive and self-directed.
• Excellent written and verbal communication skills.
• Strong follow-through and accountability.
• Ability to manage competing priorities, shifting deadlines, and multiple workstreams in a fast-paced environment.
• Comfortable working across teams and with people at different levels of an organization.
• Strong vendor and relationship-management skills.
• Comfortable working with project management, collaboration, spreadsheet, and marketing tools.
• A process-oriented mindset and an interest in finding ways to make workflows more efficient and effective.

Benefits

• Medical, dental, and vision benefits 100% paid for by the company
• 401k with 50% company match up to 6% of pay
• FSA
• HSA
• life insurance
• Free daily lunch while working onsite
• fully-stocked kitchen
• unlimited PTO
• casual dress code
• pre-IPO stock option grants
• relocation assistance

Before you apply

• CHAOS Industries does not accept unsolicited resumes or outreach.

About the company

CHAOS Industries is a modern defense company with a multi-product portfolio powered by Coherent Distributed Networks (CDN™). Founded in 2022, the company is headquartered in Los Angeles.