Sr. Administrative Assistant

The role

This person will provide administrative and fiscal support to the Capital Delivery Construction Inspection and Material Lab teams. The role includes contract administration, purchasing, financial analysis and reporting, and supervising staff.

What you will do

• Perform and oversee complex fiscal activities, including account analysis, contract budget monitoring and financial reconciliations
• Analyze financial data, prepare financial and statistical reports, and recommend actions
• Perform contract administration and purchasing functions, including requisitions and purchase orders
• Track and monitor invoices for material testing laboratories and third-party inspection services
• Review purchasing and contract documents for accuracy and compliance
• Evaluate processes and recommend improvements
• Respond to inquiries and coordinate with laboratories, departments and external stakeholders
• Supervise and support staff, including delegation, training and performance evaluations
• Support special projects and provide backup for other staff positions

Required qualifications

• Bachelor's degree from an accredited college or university, with major coursework in public administration, business administration, human resources or a related field
• Three years of increasingly responsible administrative and fiscal management experience, including one year in a supervisory or lead capacity
• Physical demands: sedentary work, up to 10 pounds of force occasionally
• Working conditions: touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions, depending on assignment

Nice to have

• Strong understanding of municipal operations, policies and procedures
• Proficiency in Microsoft Office Suite, with advanced Excel skills for data analysis and reporting
• Experience with contract monitoring, procurement processes and financial reporting
• Experience with PeopleSoft (ERP Financials, Purchasing, HCM)

Benefits

• 11 paid holidays
• Medical insurance
• Dental insurance
• Vision insurance
• Paid time off
• Pension plan
• Professional development opportunities

Before you apply

• Candidates who do not meet the education requirement may be considered if they have more relevant work experience than the position requires
• Selected candidates must pass pre-employment checks, which may include a criminal background check, drug screen and education verification
• Criminal convictions are considered case by case
• Employees are paid by direct deposit only

About the company

The City of Fort Worth is one of the fastest-growing large cities in the U.S., serving over 1,000,000 residents. It is an Equal Employment Opportunity employer.