Senior Administrative Assistant

The role

This person will provide high-level administrative support to designated Leadership Team members. They will manage project tracking, support business development, and mentor the broader Administrative Assistant team.

What you will do

• Provide project support for leadership including tracking budgets and managing invoicing
• Support business development tracking
• Provide Pillar/COE support including attending meetings, note-taking, and scheduling
• Enter and update opportunities in Salesforce on behalf of leadership
• Provide advanced calendar management and scheduling support at the Managing Director level and above
• Support large meetings including venue management, logistics, and preparation of materials
• Manage urgent travel requests
• Serve as a mentor to the Administrative Assistant team
• Partner with the Office Manager on new hire training for Administrative Assistants
• Coordinate a monthly touch base with Office Managers

Required qualifications

• 2-4 years of experience in a professional office environment supporting 2 or more senior leaders
• Ability to independently manage complex calendars and schedule accordingly across multiple time zones
• A history of effectively managing leadership team members' schedules, expenses, and other administrative obligations
• Experience taking and organizing extensive notes from meetings and other company functions
• Strong attention to detail
• Professional written and oral communication skills
• Ability to manage projects and tasks to a timeline
• Ability to effectively manage up and set reasonable timelines
• Ability to own processes from start to finish
• Ability to think ahead to resolve issues before they arise

Nice to have

• Direct previous experience in an administrative assistant or office support role
• Experience in a lead or supervisory role with some form of team oversight
• Proficiency with Microsoft Office products (especially Outlook, PowerPoint, and Excel)
• Collaborative “can do” attitude
• Experience with Salesforce
• Bachelor's degree

About the company

ClearView Healthcare Partners is a life sciences strategy consulting firm. They serve clients in the biopharmaceutical, medical device, and diagnostic spaces.