Automotive Production Administrative Assistant

The role

This person will provide administrative support to the Automotive Production team. They will maintain vehicle and production information and coordinate with internal teams to ensure operational accuracy.

What you will do

• Provide day-to-day administrative support to the Automotive Production team.
• Maintain accurate vehicle and production information using Google Sheets and internal systems.
• Track vehicle movement, production status, and vehicle-related operational data.
• Coordinate with Production, Operations, and other internal teams.
• Organize and maintain digital and physical vehicle and production documentation.
• Assist with reporting, data entry, and tracking of production metrics.
• Identify and follow up on discrepancies or missing vehicle information.
• Support vehicle movement and administrative processes between the OPENLANE location.
• Take on additional administrative tasks and projects as needed.

Required qualifications

• Minimum high school diploma or equivalent.
• 1+ years of experience working in an automotive environment.
• 1+ years of administrative, coordination, or operations experience.
• Strong attention to detail and organizational skills.
• Ability to multitask and prioritize competing demands.
• Comfortable working with Google Sheets and other technology platforms.
• Strong communication and problem-solving skills.
• Comfortable working in a fast-paced automotive production environment.

Nice to have

• Previous experience in automotive production, dealership operations, vehicle processing, service, parts, or vehicle logistics

Benefits

• Above-market health & dental benefits.
• Comprehensive benefits plans include healthcare, dental care, vision care, prescriptions, life insurance and dependent coverage; start from day 1.

About the company

Clutch is Canada’s largest online used car retailer. Headquartered in Toronto, it was founded in 2017 and services several Canadian provinces.