Legal Assistant

The role

This person will provide central administrative support to attorneys, paralegals, and operational leadership. They will handle client communication, scheduling, case documentation, and file management.

What you will do

• Monitor incoming client communications and route inquiries.
• Assist with scheduling consultations, meetings, hearings, and internal discussions.
• Coordinate client updates and gather necessary documents.
• Assist with administrative tasks for case preparation and management.
• Prepare and organize documents for signatures and delivery.
• Maintain organized digital case files and document management systems.
• Assist with new matter setup and data entry.
• Log communications and administrative activities in the case management platform.
• Coordinate attorney and legal team calendars.
• Assist operational leadership with administrative workflows and task tracking.

Required qualifications

• Exceptional organizational skills and strong attention to detail.
• Experience managing administrative responsibilities across multiple cases and tasks, or similar.
• A self-starter who takes responsibility for their work.
• Clear and professional written and verbal communication.
• Experience interacting with clients, attorneys, and team members while maintaining professionalism under pressure.
• Strong ability to review items, identify important facts, and ensure documentation is accurate and complete.
• Calm, focused, and reliable under pressure.

Nice to have

• 2+ years of experience working as a Legal Assistant, Administrative Assistant, or similar, in a law firm environment
• Experience working within legal case management systems such as PracticePanther or similar and Lead Docket or similar

Benefits

• Health insurance
• 401(k) matching up to 4%
• Three weeks of PTO annually

About the company

Lopez Law Group is based in St. Petersburg, Florida, and provides legal services with a focus on integrity, professionalism, and client empowerment. The firm operates with strong systems and clear expectations.