Davidzwirnergallery
Executive Assistant
New York, NY . Posted a month ago
The role
This role provides executive administrative support to the Chief Digital Officer and coordination for Digital leadership. The person will manage calendars, travel, expenses, and meetings across digital, technology, and data teams.
What you will do
- Provide administrative support to the CDO including calendar management and scheduling
- Provide administrative and coordination support to Digital leadership
- Schedule internal and external meetings across time zones
- Prepare agendas, briefing materials, and supporting documents
- Arrange domestic and international travel and prepare itineraries
- Submit accurate expense reports
- Draft and organize routine correspondence, presentations, and meeting materials
- Support logistics for team meetings, staff trainings, and internal events
- Submit invoices and coordinate with the Finance team
- Maintain organized files, shared documents, and contact lists
Required qualifications
- At least two years of relevant administrative, executive support, or coordination experience
- A bachelor’s degree or equivalent combination of education and professional experience
- Ability to work on site five days per week
- Proficiency with Google Workspace, including Gmail, Calendar, Docs, Sheets, and Drive
- Proficiency with AI tools such as Perplexity, Claude, ChatGBT
- Excellent written and verbal communication skills
Nice to have
- Study in art history, art business, design, technology, or a related field
- Familiarity with Notion, Jira, and Slack
Benefits
- Flexible workplace and commuter benefits
- Corporate memberships to museums, including the Whitney, MOMA, and others
- Summer Fridays
- Generous PTO and leave
- Family medical, dental, and vision benefits
- 401K savings plan with automatic employer contributions
Before you apply
- Be prepared to provide three (3) professional references upon request
About the company
David Zwirner is a global exhibition program representing seventy artists and estates. The gallery is active in both the primary and secondary markets.