Gallery Assistant

The role

The Gallery Assistant will serve as the first point of contact for clients and visitors. This person will manage administrative tasks, front desk appearance, and assist the Sales Team with various projects.

What you will do

• Greeting visitors with professionalism and warmth.
• Fielding and directing incoming phone calls.
• Preparing and updating price lists for exhibitions and viewings.
• Managing various gallery and staff calendars.
• Managing the shipping and receiving of gallery mail and packages.
• Maintaining general office and kitchen supply inventories.
• Managing retail book inventory and gallery archive library.
• Maintaining the pristine appearance of the front desk area and the built-in book displays, while keeping exhibition materials stocked and orderly.
• Ordering gifts for artists and clients.
• Coordinating lunches for the gallery team and visiting staff.

Required qualifications

• Highly personable, motivated, and responsible.
• Strong communication and interpersonal skills.
• Ability to answer questions about gallery artists and exhibitions.
• Ability to direct sales and press inquiries.
• Discretion, poise under pressure, and the ability to multitask in a fast-paced environment.
• Demonstrated familiarity with and interest in contemporary art and the gallery’s program.
• Detail-oriented, take-ownership approach, self-organization, and the ability to manage multiple concurrent tasks and projects.
• Strong written and verbal communication skills.
• Experience with data entry.
• The ability to work well within a team.

Nice to have

• Previous experience at a contemporary art gallery is beneficial

Benefits

• Invitations to exhibition previews, book signings, talks, and walkthroughs with gallery artists, estates, curators, and scholars, both at the gallery and off-site.
• Medical, dental, and vision coverage for employees and their families.
• Generous PTO and leave.
• Summer Fridays.
• 401(k) with automatic employer contributions.
• Commuter, Flexible Spending Accounts and fitness benefits.
• Corporate memberships to a range of local museums.

Before you apply

• Be prepared to provide three (3) professional references upon request.
• No calls or walk-ins will be considered for positions at David Zwirner.

About the company

David Zwirner has galleries in New York, Los Angeles, London, Paris, and Hong Kong, and represents more than eighty artists, estates, and foundations. The gallery is also active across publishing, print editions, podcasts, artist projects, and advisory services.