Sales Assistant to Partner

The role

Coordinate sales administration for a gallery partner, including invoices with the accounting team. Manage the partner's calendar, travel, inbox and day-to-day communication, and support client follow-up and sales tasks.

What you will do

• Coordinate all sales administration, including invoice paperwork with the accounting team
• Work closely with artists and clients; manage inventory, internal exhibitions and administrative tasks
• Support the Partner with sales tasks, including sending offers and following up with clients
• Manage the day-to-day calendar, travel and itineraries
• Organize the Partner's inbox and keep up with all communication requests
• Work with the Partner and other sales assistants on all relevant tasks
• Support sales strategy with the Partner and team members
• Liaise with departments such as Registration, Research, Client Development, Digital and Marketing
• Manage post-sale services, including invoices, payment tracking and follow-up
• Help draft and monitor correspondence on behalf of the Partner

Required qualifications

• 2-3 years in an assistant or administrative support role at a gallery
• Experience supporting senior leadership with calendar management and travel itineraries
• Detail-oriented with experience managing upwards
• Strong multitasking skills, able to prioritize and anticipate needs
• Strong written and verbal communication skills, able to work across departments
• Passion for and knowledge of contemporary art
• Commitment to building relationships with artists, with a minimum two-year tenure expected
• Resume and cover letter; three professional references upon request

Benefits

• Invitations to exhibition previews, book signings, talks and walkthroughs with gallery artists, estates, curators and scholars
• Medical, dental and vision coverage for employees and their families
• Generous PTO and leave, plus Summer Fridays
• 401(k) with automatic employer contributions
• Commuter benefits
• Flexible Spending Accounts
• Fitness benefits
• Corporate memberships to local museums

Before you apply

• Apply by submitting a resume and cover letter; no calls or walk-ins are considered
• Be prepared to provide three professional references upon request

About the company

David Zwirner has galleries in New York, Los Angeles, London, Paris and Hong Kong, and represents more than eighty artists, estates and foundations. The gallery is also active in publishing, print editions, podcasts, artist projects and advisory services.