Executive Corporate Assistant

The role

This individual contributor role supports the Founder with business tasks. You will manage the mailbox and calendar, and take full ownership of work projects from brief to result.

What you will do

• Sort the founder's corporate mailbox and route cases to responsible teams
• Manage the calendar and daily plan including calls and meetings across multiple time zones
• Organize internal and external meetings with preparation and follow-up
• Set up the founder's task management system
• Coordinate cross-team projects and other assistants supporting the leadership team
• Plan travel and organize events
• Handle commercially sensitive information
• Automate repeating tasks and build processes for tasks without ready-made processes

Required qualifications

• 3+ years of experience as an Executive Assistant in an international company
• Fluent Russian and English
• Working hours that overlap substantially with GMT+4
• Hands-on experience with task management tools
• Confident work in spreadsheets
• Judgment about what you decide yourself and what goes to the founder
• Willingness to act on decisions without asking
• A habit of closing loops
• Ability to spot problems early and deal with them before they escalate
• Readiness to travel for business at least twice a year

Benefits

• Fully remote
• Access to company offices
• Close view of how decisions are made at founder level
• Varied projects that come directly from the founder
• Direct access to internal teams and resources
• Modern working stack including company-wide LLM tools and Slack
• Room to grow professionally

About the company

eqvilentjobs is looking for an Executive Assistant to the Founder.