Coordinator, Office Services

The role

The Coordinator, Office Services will be the first point of contact at the NY Office for office operations and logistics. This person will manage the reception desk, maintain common areas, and support office processes and employee engagement.

What you will do

• Manage the reception desk and greet visitors
• Maintain common areas including conference rooms, kitchen, municipal and storage areas
• Support colleagues in planning in-office meetings and conference room set-up
• Organize engagement activities including happy hours, company parties, internal events and meetings
• Review and distribute incoming and outgoing mail
• Manage inventory and ordering for office supplies, pantry supplies, group meals, and snacks
• Work with HR to ensure new hires have building and security access
• Manage office health and safety procedures
• Create and maintain office guides, processes, and procedures
• Track and report office related expenses and provide administrative support to senior leadership

Required qualifications

• Bachelor’s Degree
• Problem solver
• Exceptional time-management skills
• Excellent communication skills
• Well-developed interpersonal skills
• Client-first mentality
• Strong organization and prioritization skills
• Strong attention to detail
• Strong working knowledge of Microsoft Excel, PowerPoint, etc.
• Ability to operate with discretion and confidentiality
• Flexible and reliable team player
• Prolonged periods of sitting at a desk

Nice to have

• Business Administration
• Customer Service experience

Benefits

• Eligible for benefits
• Discretionary bonus

Before you apply

• This position is not eligible for sponsorship

About the company

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties.