Coordinator, Office Services

The role

The Coordinator, Office Services will act as the first point of contact at the West Hollywood Office for office operations and logistics. This person will manage the reception desk, maintain common areas, and support office maintenance and employee engagement activities.

What you will do

• Manage the reception desk and greet visitors
• Maintain common areas including conference rooms, kitchen, and storage areas
• Support in-office meetings, conference room set-up, and refreshment orders
• Organize engagement activities like happy hours, company parties, and internal events
• Review and distribute incoming and outgoing mail and packages
• Manage inventory and ordering for office supplies, pantry supplies, and catering
• Work with HR to ensure new hires have building and security access
• Manage office health and safety procedures and compliance
• Create and maintain office guides, processes, and procedures
• Track and report office related expenses and provide administrative support to senior leadership

Required qualifications

• Bachelor’s Degree
• Problem solver
• Exceptional time-management skills
• Excellent communication skills
• Well-developed interpersonal skills
• Client-first mentality
• Strong organization and prioritization skills
• Strong attention to detail
• Strong working knowledge of Microsoft Excel, PowerPoint, etc.
• Ability to operate with discretion and confidentiality
• Prolonged periods of sitting at a desk
• Must be able to lift up to 15 pounds at time

Nice to have

• Business Administration
• Customer Service experience

Benefits

• Eligible for benefits
• Discretionary bonus

Before you apply

• This position is not eligible for sponsorship

About the company

Excel Sports Management is a sports agency representing talent, brands and properties. They focus on team chemistry, collaboration, and innovative solutions.