Administrative & Operations Assistant - Japan

The role

This person will manage administrative, documentation, and operational processes for Candlelight events. They will handle purchase orders, supplier invoices, and coordinate with external partners to ensure event information meets quality standards.

What you will do

• Prepare and manage purchase orders
• Maintain accurate administrative documentation
• Communicate with external partners to clarify information and resolve discrepancies
• Review supplier invoices and support payment processes
• Maintain accurate financial records
• Coordinate with internal teams to support daily operations
• Follow up on pending tasks, deadlines, and requests
• Review event plan pages to ensure information is accurate and consistent
• Identify missing information or discrepancies and coordinate corrections

Required qualifications

• Fluent Japanese proficiency
• Good working proficiency in English
• Experience in administrative support, operations, finance administration, vendor management, or a similar role
• Attention to detail
• Strong organizational skills
• Comfort with spreadsheets and digital tools such as Google Workspace or Excel
• Proactive, reliable, and solution-oriented mindset

Nice to have

• Background in events, production or the music industry
• Experience in administrative-heavy environments
• Familiarity with tools like Airtable, Notion, Monday, or similar

Benefits

• 40% discount on all Fever events and experiences
• Work in a location in the heart of Tokyo
• Home office friendly
• Room to grow and take on new challenges
• Great work environment with a young, international team

About the company

Fever is a tech platform for culture and live entertainment. Their mission is to democratize access to culture and entertainment through proprietary technology and a data-driven approach.