Front Desk Receptionist

The role

The Front Desk Receptionist will perform clerical tasks and provide administrative support to senior leadership. Duties include managing phone calls, mail, visitors, and office supplies in a professional services environment.

What you will do

• Answering the telephone and referring calls to proper staff
• Assisting with sorting and opening daily mail
• Assisting with scanning and payment of invoices in Agillink
• Assisting supervisor in resolving equipment and building problems
• Maintaining company phone lists and client lists in excel
• Maintaining reception, conference rooms and lunchroom and keeping supplies stocked
• Opening the front desk in the morning and closing the office in the evening
• Processing invoices
• Maintaining scheduling for conference rooms and posting meetings in outlook
• Receiving deliveries and managing parking passes for visitors

Required qualifications

• Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel, and Teams
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• High attention to detail and accuracy
• Ability to exercise sound judgment and maintain strict confidentiality
• Comfortable working in a fast-paced environment with changing priorities
• Professional demeanor with strong interpersonal skills

Nice to have

• 2+ years of administrative/front desk experience in a professional services environment preferred

Benefits

• Annual cash bonus
• Medical
• Dental
• Vision
• Life insurance
• 401(k)

About the company

Provident Financial Management is a premier business management firm based in Los Angeles, specializing in tax, accounting, and financial management services for high-net-worth clients. It is part of the Focus Financial Partners network.