Training Systems Specialist

The role

You will manage the administration of the training management system Veeva Vault. You will lead training reports, dashboards, and trend analyses to support compliance and regulatory inspection-readiness. You will also facilitate GMP/GDP training sessions and deliver system instruction to employees.

What you will do

• Manage the administration of the training management system.
• Oversee updates related to new documents, role changes, and departmental requests.
• Act as a primary point of contact for troubleshooting and system expertise.
• Lead data integrity reviews and coordinate system enhancements.
• Ensure training activities comply with regulatory requirements and support audits.
• Develop and maintain advanced reports and dashboards.
• Deliver system training for team members on workflows and functionalities.
• Facilitate GMP/GDP classroom sessions and workshops.
• Oversee training logistics including schedules, materials, and attendance.
• Lead process improvement initiatives to optimize system utilization.

Required qualifications

• Associates degree or higher in Life Sciences, Education, or a related field (or equivalent professional experience).
• 3+ years of progressive administrative or coordination experience with a focus on data accuracy, recordkeeping, and compliance.
• Experience in training coordination, learning systems administration, and/or quality system support.
• Demonstrated experience with a Learning Management System (LMS) or Training Management System (TMS).
• Prior experience preparing for and supporting audits or regulatory inspections.
• Ability to develop reports and analyze training metrics.
• Ability to work onsite 4 days/week on average.
• Ability to work in a laboratory environment and typical office environment.
• Ability to be stationary for extended periods.
• Must be able to wear personal protective equipment.
• Must be able to work in a confined space, such as a clean room or laboratory environment.
• Ability to identify small details, distinguish colors, and accurately identify objects.

Nice to have

• Strong knowledge of GMP/GDP compliance requirements and training documentation practices.
• Advanced experience with Veeva Vault or similar electronic training systems.
• Demonstrated ability to develop or refine training processes.
• Experience preparing for and supporting regulatory audits and inspections as the primary training system contact.
• Experience in a regulated industry (biotech, pharmaceutical, or medical device).

Benefits

• Health, dental and vision insurance start your first day with 90% of premiums covered for you and your family.
• Competitive paid time off plan.
• 12 weeks of fully paid parental leave.
• Annual bonus opportunities.
• 401(k) with company match.
• Special employee discounts, including childcare and dependent care savings.
• Onsite fitness facility at The Hearth.
• Mental health counseling and financial planning services through Employee Assistance Program.
• Employer-paid short and long-term disability coverage.
• Fully stocked kitchen with free snacks and beverages.
• Ongoing professional development resources, training, and mentorship programs.

About the company

Forge Biologics aims to enable access to life-changing gene therapies. The team works out of The Hearth, a 200,000-square-foot cGMP facility in Columbus, Ohio.