Executive Assistant to the Chief Executive Officer

The role

You will provide high-level administrative and strategic support to the CEO. You will manage the CEO's complex calendar, communications, and international travel.

What you will do

• Manage the CEO's complex calendar, communications and international travel across multiple time zones
• Act as a trusted gatekeeper, prioritising competing demands
• Coordinate senior-level meetings, business trips and roadshows
• Anticipate scheduling conflicts and changing priorities
• Ensure the CEO is prepared for meetings by coordinating agendas, pre-reads, presentations and other relevant materials
• Act as a key liaison between the CEO, Management Board, internal teams and external stakeholders
• Handle confidential and sensitive information
• Support board meetings, offsites and strategic or cross-functional projects
• Manage expenses, invoices and approvals
• Work closely with other Executive Assistants to provide seamless support and coverage

Required qualifications

• A minimum of 5 years working experience as an Executive Assistant
• Extensive experience supporting a CEO, C-suite or Management Board executive
• Exceptional calendar management, organisation and prioritisation skills
• Highly proactive and solutions-oriented
• Strong interpersonal and communication skills
• High level of discretion, integrity and professionalism
• Calm, adaptable and highly organised
• Strong attention to detail, ownership and follow-through
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration and AI platforms (Claude, Copilot, SharePoint)
• Excellent written and verbal communication skills in English

Nice to have

• experience in financial services, trading or another fast-paced international environment
• additional languages

Benefits

• Flow Academy and opportunities to attend domain-related conferences
• Daily catered lunch, great coffee, and a fully stocked kitchen and snack bar
• In-house Bar and Lounge with arcade, table tennis, billiards, and game consoles
• Company boat
• In-house gym and sessions with personal trainer
• Bi-weekly massages
• Annual company trip and a variety of events throughout the year
• Global rotations across our offices worldwide
• competitive salary
• annual discretionary profit share

About the company

Flow Traders creates the conditions for hard-working, high-performing people to do their best work. The company offers a collaborative, non-hierarchical culture with a close-knit, small-company feel.