Talent Operations Specialist

The role

You will support executive search execution across Flagship and its portfolio companies. This role focuses on back-end AI-focused operations, template creation, and reporting support.

What you will do

• Support day-to-day search execution by creating and updating materials using AI-forward tools
• Create and refine templates for job descriptions, status updates, and candidate reports
• Partner with recruiters to keep workstreams organized and deadlines on track
• Maintain accurate candidate data and records in Greenhouse ATS
• Use AI-enabled tools to improve speed and quality of routine search operations
• Build and maintain dashboards, trackers, and recurring reporting using AI-enabled tools
• Identify opportunities to reduce manual work through automation and templates
• Provide professional support to internal stakeholders throughout the executive search life cycle
• Maintain confidentiality and discretion

Required qualifications

• 2+ years of experience in recruiting coordination, executive search support, talent operations, or a related administrative role
• Bachelor’s degree required
• Comfortable using AI-enabled tools to update trackers, maintain documentation, and support operational workflows
• Strong proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Experience with Greenhouse or a similar applicant tracking system
• Excellent organizational skills
• Meticulous attention to detail
• Exceptional written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced, highly collaborative environment
• High degree of integrity, discretion, and trustworthiness
• Fluency in using data, dashboards, and reporting to track activity and surface insights

Nice to have

• Experience supporting executive search or senior-level recruiting in a matrixed organization
• Track record in project management including building reports or dashboards to track search activity and candidate movement
• Demonstrated ability to use AI tools to improve operational workflows and communication
• Strong judgment, resourcefulness, and a proactive approach to solving problems
• Ability to build credibility and engage effectively with a diverse range of stakeholders and audiences, including senior executives

Benefits

• healthcare coverage
• annual incentive program
• retirement benefits
• a broad range of other benefits

About the company

Flagship Pioneering is a scientific innovation engine that invents and builds companies that change the world. It unites life science innovation, company creation, and capital investment.