Executive Assistant and Workplace Experience Coordinator

The role

This person will manage the day to day office environment, including facilities upkeep, vendor relationships, and visitor management. They will also provide logistical support for senior leaders and coordinate onboarding and offboarding processes.

What you will do

• Oversee the day-to-day office environment, layout, and cleanliness
• Manage kitchen and office supply inventory and vendor coordination
• Serve as the primary point of contact for all visitors and guests
• Manage relationships with building management and service providers
• Plan and execute office events and culture-building activities
• Coordinate catering and food orders for meetings
• Provide light calendar management and logistical support for senior leaders
• Coordinate new hire onboarding and employee offboarding
• Serve as the central coordination point between HR, IT, Finance, and Operations
• Maintain office-wide communications for facilities updates and notices

Required qualifications

• 5+ years of experience in office management, workplace experience, facilities coordination, executive support, or a similar operations role
• Strong organizational skills
• Excellent interpersonal and communication skills
• Demonstrated experience managing vendor relationships and contracts
• Comfort with budget tracking and invoice processing
• Proficiency with common productivity and calendar tools (e.g., Google Workspace or Microsoft 365)
• Experience coordinating onboarding/offboarding logistics
• A proactive, hands-on attitude
• Discretion and professionalism when supporting senior leadership

Nice to have

• Experience in a life sciences, biotech, or lab-based office
• Bachelor's degree

Benefits

• healthcare coverage
• annual incentive program
• retirement benefits
• a broad range of other benefits

About the company

Apriori Bio uses a biology-enabled AI/ML platform to transform biological data into actionable intelligence. Flagship Pioneering is a biotechnology company that invents and builds platform companies.