Senior Administrative Assistant

The role

This role provides administrative and operational support to two SVPs and three VPs within Flagship Development. Duties include calendar management, meeting and travel coordination, event planning, and preparing materials.

What you will do

• Manage calendars and schedule regular and one-off meetings for assigned leaders
• Assist with travel and expense systems and reporting
• Prepare meetings, agendas, reports and presentations with leadership
• Act as point of contact for department guests before, during and after visits
• Plan and manage department events such as SAB meetings, offsites and team celebrations
• Troubleshoot minor technical issues with conference rooms, Microsoft Teams and laptops
• Provide backup administrative support during out-of-office periods
• Take on special projects based on interest and capacity

Required qualifications

• At least 3 years of administrative support experience for leaders or teams in a complex environment
• Ability to work with minimal supervision and maintain strict confidentiality
• Professional maturity to understand priorities and anticipate needs
• Ability to manage conflicting priorities and deliver critical work on time and within budget
• Positive, can-do attitude and strong team player with good judgment
• Experience with calendar management, event planning and meeting scheduling
• Highly proficient in Microsoft Word, Outlook, Excel and PowerPoint
• Excellent written and verbal communication skills with attention to detail

Benefits

• Healthcare coverage
• Annual incentive program
• Retirement benefits
• A broad range of other benefits

About the company

Flagship Pioneering is a bioplatform innovation company that invents and builds platform companies, uniting life science innovation, company creation and capital investment. It has been recognized twice on FORTUNE's Change the World list and twice named to Fast Company's World's Most Innovative Companies.