Associate Proposals Consultant

The role

You will own the day-to-day drafting and coordination of RFx responses. You will work with subject matter experts to write answers and maintain the response library.

What you will do

• Draft, edit, and submit RFI, RFP, and security questionnaire responses using AI tools.
• Partner with Account Executives and Account Managers to shape messaging and meet deadlines.
• Coordinate with Product, Security, Legal, and Customer Success to validate answers.
• Use internal AI tools to generate and edit first-pass answers.
• Track response outcomes like win rate and closed-won ARR.
• Contribute to the improvement of SRM workflow, intake process, and tooling.
• Represent SRM in internal reviews, pursuit syncs, and enablement sessions.

Required qualifications

• At least two years of hands-on experience managing or drafting RFx responses for commercial or public sector clients.
• Strong business writing skills.
• Experience coordinating input from cross-functional contributors under deadline pressure.
• Detail-first mindset.
• Comfort working in a remote, collaborative environment with asynchronous communication.

Nice to have

• Experience responding to RFx opportunities on behalf of a software or SaaS company.
• Familiarity with security questionnaires such as CAIQ, SIG, or SOC 2 artifacts.
• APMP certification at the Foundation, Practitioner, or Professional level.
• Working knowledge of public sector procurement workflows, cooperative contracts, and state and local government RFP formats.
• Familiarity with fleet management, telematics, maintenance software, or an adjacent operational B2B software category.
• Comfort with AI-assisted drafting tools and prompt-based content generation.

Benefits

• Multiple health/dental coverage options (100% coverage for employee, 50% for family)
• Vision insurance
• Incentive stock options
• 401(k) match of 4%
• PTO - 4 weeks (increases at year two!)
• 12 company holidays + 2 floating holidays
• Parental leave - birthing parent (16 weeks paid) non-birthing (4 weeks paid)
• FSA & HSA options
• Short and long term disability (short term 100% paid)
• Community service funds
• Professional development funds
• Wellbeing fund - $150 quarterly

About the company

Fleetio is a modern software platform that helps thousands of organizations worldwide manage their fleet operations. The company raised $450M in its Series D funding round in March of 2025.