Project Coordinator/Dispatch & Scheduling Lead

The role

Support office and project teams by coordinating inspections and managing project documents. This role involves tracking project information and assisting with billing and administrative tasks for large industrial and construction projects.

What you will do

• Coordinate high-volume inspection scheduling and maintain communication with clients, contractors, project managers, and technical staff.
• Utilize accounting systems, project management software, and Microsoft Office to track project data, documentation, labor hours, invoices, and reports.
• Create, organize, maintain, and distribute project files and administrative documentation.
• Coordinate and support billing activities by preparing invoices and monitoring project budgets.
• Process client payments by recording and applying funds to invoices.
• Serve as a point of contact for clients on billing-related matters.
• Perform quality control reviews of project documentation, reports, and billing packages.
• Identify opportunities to improve administrative, scheduling, billing, and project support processes.
• Provide general support to project managers and accounting personnel.
• Perform other duties as assigned by management.

Required qualifications

• Bachelor’s degree in business administration, accounting, finance, or a related field; or a minimum of 4 years of experience
• Strong experience with Microsoft Office applications, including Outlook, Excel, and Word
• Ability to learn new software systems and processes quickly
• Strong attention to detail with excellent organizational and multitasking skills
• Clear verbal and written communication skills
• Ability to manage multiple priorities in a fast-paced environment

Nice to have

• engineering industry experience
• Basic understanding of accounting, billing, or financial processes
• Experience with project-based accounting or Ajera

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k) with Company Match
• Paid Time Off (PTO)
• Paid Holidays

About the company

GeoTek is a full-service consulting engineering firm specializing in geotechnical engineering, construction materials testing, special inspections, and environmental consulting. The firm is founded on providing strong business partnerships through technical advice and responsive customer service.