Executive Assistant - Tech

The role

This person will provide personal, administrative, and operational support to partners and practice groups. They will manage calendars, travel, billing, and document preparation to facilitate business operations.

What you will do

• Anticipate partners' needs and relieve practice group attorneys of administrative tasks.
• Organise and prioritise workload to support practice group goals.
• Act as point of contact for the practice group and manage information flow.
• Manage partners' priorities, deadlines, and daily follow-up.
• Screen incoming calls, emails, and correspondence.
• Manage partners' calendars, meetings, events, and catering needs.
• Arrange complex travel plans, itineraries, and provide visa support.
• Prepare and process expense reports.
• Support partners with client billing and working with the Accounts team.
• Organise client entertainment and business development events.

Required qualifications

• Years of legal secretarial experience in a US law firm environment.
• Experience supporting high-performing partners and performing complex administrative tasks and projects.
• Ability to exercise independent judgment and critical thinking.
• Ability to communicate clearly and professionally with individuals at all levels.
• High level of interpersonal skills, poise, tact, and diplomacy.
• High level of confidentiality and professionalism.
• Written communications must be clear, concise, well organised, and error free.
• Proactive approach with a positive, enthusiastic work ethic.
• Demonstrated knowledge of word processing, spreadsheet, and presentation software.
• Ability to quickly learn and utilise industry specific computer applications (CMS, iManage, etc.).
• Ability to juggle competing tasks, establish priorities, and meet deadlines.
• Ability to adapt to changes in the work environment.

Nice to have

• College diploma preferred

About the company

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes.