Float Legal Secretary

The role

The Legal Secretary provides document production and secretarial support to all areas of the business. This person will support fee earners with tasks including diary management, document production, and travel arrangements.

What you will do

• Diary management, co-ordinating and scheduling meetings and calls
• Document production including formatting, track changes, and document comparisons
• Transcribing digital dictation and copy typing
• Arranging meetings and events
• Paper filing and archiving
• Supporting fee earners and working with the Accounts team for monthly billing
• Making travel arrangements including transportation, accommodation, and visa support
• Supporting fee earners in ensuring daily timesheet recording
• Preparation of expense reports, petty cash and cheque requests
• Managing telephone calls

Required qualifications

• Excellent communication skills, both verbal and written
• Strong analytical skills
• Detail-oriented in all tasks, including excellent proof-reading and research skills
• Strong time-management skills and ability to meet deadlines
• Strong customer service ethic
• Ability to multitask and prioritize responsibilities
• Excellent judgment and decision-making skills
• Ability to develop strong internal and external relationships

Nice to have

• prior secretarial or personal assistance experience

About the company

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. The firm has a global network of 21 offices.