Accounts Payable Specialist

The role

The Accounts Payable Specialist will join the London Finance team to support the Accounts Payable and Cashiering team. This person will review invoices, manage bank transfer payment runs, and maintain vendor records.

What you will do

• Review invoices and expense claims for coding, accuracy, VAT/tax validity, and compliance.
• Deal with internal and external enquiries.
• Set up regular bank transfer payment runs for approved invoices and expense claims.
• Enter invoices onto the Aderant accounts system and prepare manual cheque requests or bank transfers.
• Liaise with large invoice vendors and manage high-volume e-invoices.
• Communicate with attorneys and secretaries to resolve invoice issues.
• Maintain the Firm's master Vendor records and adhere to call-back procedures.
• Coordinate entry of unposted disbursement invoices with London billers.
• Ensure Firm expenses are coded to correct accounts and general ledger control accounts.
• Compile adjusting general ledger journals.

Required qualifications

• Experience working with the suite of Microsoft Office products (Word, Excel, PowerPoint, Outlook)
• Good working knowledge of UK and international/EU VAT requirements plus detailed tax rules for UK business expenditure.
• Strong communication skills, both verbal and written
• Strong analytical skills
• Detail-oriented in all tasks, including excellent proof-reading and research skills
• Strong time-management skills and ability to meet deadlines
• Ability to develop strong internal and external relationships
• Strong customer service ethic
• Ability to multitask and prioritise responsibilities
• Excellent judgment and decision-making skills

Nice to have

• Working knowledge of CMS Aderant
• Experience of working in a similar finance role, ideally a law firm (US firm preferred) with multiple overseas offices
• 1-3 years professional experience in a similar finance position
• Law firm or professional services experience

About the company

Gibson Dunn is a leading global law firm advising clients on significant transactions and disputes. The firm has a global network of 23 offices.